No matter the reason behind your business party (it can be a celebration of a promotion, business success or new partnerships), good organization is the key to throwing a fun event. So, if you took the responsibility of planning, here are a few tips that can help you organize a perfect corporate event.
Plan in advance
The best thing you can do in order to avoid stress and hurry is to start party planning three or even four months in advance. This way, you’ll have the biggest variety of venues, dates and catering options to choose from. If you need some help with planning, enlist one or two of your colleagues or employees to give you a hand and divide tasks equally.
Set date and time
Your date should greatly depend on the availability of your “guest of honor”, no matter if they are your boss, biggest client, a potential new business partner or an employee. When it comes to your time schedule, most business events last from 3 to 5 hours, so plan your start and end accordingly. Of course, you don’t want to rush guests home, but a nice time-frame will help keep the evening moving forward.
Choose the venue
This is probably the most important part of your party planning process. Make sure to take a few things into consideration when choosing your venue such as the number of guests, the theme of the party and the reason behind it. If you’re planning just a small gathering, you can organize it in your office or at home, but for something more formal, opt for a classy hall or a fancy restaurant. One great semi-formal option is a visit to a distillery. For instance, Archie Rose whiskey distillery not only offers tours and fun whisky and gin blending classes, but they also have a gorgeous bar for sampling and entertaining. This is a perfect idea for semi-formal events that will make the business teams bond and have fun over new experiences.
Once you have the when and where, it’s time to sort out the who. Create a list of all your guests, but remember that your clients, business associates and coworkers might bring their spouses, so make sure to note whether the invitation is plus one or not. Simple, semi-formal invitations are the best option, just remember to include all the necessary info like date, time, directions to the venue and an RSVP section. Send these out one or two weeks in advance, so that everyone gets to respond.
Don’t forget about food
Even if you’re planning to have a shorter event, a few snacks will always come in handy. Hire caterers to provide you with quick bites that go well with drinks and even consider some desserts. For a very informal office party, consider getting a few pizza pies—these are beloved by everyone yet they are cheap and easy to transport.
If it’s a large-scale event, why not lift up the mood with some good entertainment. However, remember that even though you organized a party, your entertainment still needs to be appropriate in order to fit the business atmosphere. Think live music, MC or a good comedian. These will definitely break the initial tension and get the party started.
If you want to make your event even better, provide your guests with small gifts, especially if the party is held somewhere near the holiday season. However, make sure your gifts are connected to the theme or venue. For instance, if you choose a distillery as your party location, send your guests home with a bottle of their signature spirit. It’s a completely appropriate gift for future business partners yet it’s very practical.
If you do a good job of organizing this business party, you might face a lot of praise and even end up with a promotion or a hefty bonus!